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Accounts Payable Analyst

Company: EQUIPMENT DEPOT MASTER
Location: Waco
Posted on: January 9, 2022

Job Description:

Job DetailsLevelExperiencedJob Location1105 WOODED ACRES DR SUITE 700 - WACO, TXRemote TypeOptional Work from HomePosition TypeFull TimeEducation LevelNoneTravel PercentageNoneJob Shift1st shiftJob CategoryAccountingDescriptionPOSITION SUMMARY Responsibilities include, but are not limited to: AP Aging, Reconciling Accounts, Received Not Invoiced, Outstanding Checks, 1099 Quarterly Bulk Matching, Miscellaneous Vendor Account Reconciliations and assisting with escalated Accounts Payable matters. This also includes cleanup of vendor database as well as AP audit support ensuring compliance with procedures. This position will also support additional AP Analyst when backup and workflow is necessary.ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Essential Functions Statement(s)Regular review, resolve and follow up three-way matching discrepancies (Defects) and received not invoiced (RNI) in a timely mannerResearch invoices, credit memo's and RNI prior to communication to the branches or vendors for resolutionTrack status of all outstanding issues and timely follow up as neededProvide branches and vendors with all required information enabling them to resolve issues effectivelyAnalyze and prepare Defect & RNI reporting to identify trends and drive efficiencies in the processesWork closely with vendors and branch personnel of all levels Proactively & effectively supports, communicates and partners with in/external customers to resolve AP issuesStep in to assist with timely processing of employee expense reports and petty cash reimbursements OR payments but not both due to segregation of duties reviewed by AP ManagerReconcile credit cards, petty cash and intercompany approvalsVendor Set Up ValidationSecond level assistance to manage the accounts payable recurring log and ACH Test ValidationAssist with departmental trainingHigh volume dealer statements and Vendor uploads OR payments but not both due to segregation of duties reviewed by AP ManagerInvestigate, identify and perform root cause analysis to improve and optimize A/P processes Compile and analyze vendor, initiate data extracts and prepare and file annual 1099 processVendor master data cleansing by standardizing vendor records (i.e. naming convention between OPCO's, and eliminating duplications)Provide and support audit requests and perform internal testing for compliance of processes and proceduresAssist in establishing and promoting Standard Operating Procedures (SOP's) for the Accounts Payable departmentPerform other miscellaneous Account Payable duties as assignedRequirementsPOSITION QUALIFICATIONSCompetency StatementsPossess exceptional written and verbal communication skills, including the ability to articulate recommendations in a concise and timely mannerThorough knowledge of Accounts Payable processes and proceduresMust possess a strong ability to work with Excel and Google SheetsStrong attention to detail and ability to work with a high degree of accuracyDecision Making/Judgement - Systematically gathers information, sorts through complex issues, seeks input from others and addresses root cause issuesAbility to multitask efficientlyIntegrity/Ethics - Deal with others in a straightforward and honest manner, accountable for actions and supports company valuesSKILLS & ABILITIES Education: High School Graduate or GED; Associates degree preferredExperience: Three plus years of progressively responsible accounts payable experience and knowledge preferredComputer Skills: Solid computer skills in the operation of all programs used by the organization including Microsoft Word and ExcelWORK ENVIRONMENT Work environment varies from office to job site to industrial locations OUR CORE VALUESPassion to Perform - We are passionate to perform and focus on concrete achievementsTrust to Act - We are empowered to act, and act in a powerful wayAct Responsibly - We are responsible for our actions and the consequences they have for our stakeholders and our environmentMake it Fun! - We are serious about making work fun; it's the way we do thingsAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Keywords: EQUIPMENT DEPOT MASTER, Waco , Accounts Payable Analyst, Professions , Waco, Texas

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