Payroll Specialist

Company: Envases
Location: Waco
Posted on: May 15, 2022

Job Description:

ABOUT THE ORGANIZATION: The Envases Group is a worldwide supplier of quality packaging solutions. The Envases Group is divided into three packaging divisions - PET Packaging, Aluminum Beverage Packaging and Food & Industrial Packaging - each with special competences within their field to serve customers the best way possible. Our core value is to supply high quality packaging solutions, always striving for growing our business in order to be the market leader in the markets we operate in. Envases Group is expanding global presence by the plan to open its first aluminum beverage can production and distribution center in Waco, Texas. The Waco operation will focus on aluminum beverage containers commonly used for soft drinks, beers, energy drinks, teas and non-carbonated beverages. Thank you for having interest in our employment opportunities.REQ NUMBER: ACC-22-00003CATEGORY: Accounting/FinanceEXEMPT/NON-EXEMPT: Non-ExemptFULL-TIME/PART-TIME: Full-TimeNUMBER OF OPENINGS: 1SHIFT: DaysPOSITION: Payroll Specialist DescriptionPOSITION SUMMARY: We are looking for an experienced Payroll Specialist whose primary responsibility is preparing and processing payroll for our plant employees. This position serves to appropriately maintain and calculate wages based on our Company policies and procedures while ensuring compliance to Federal, State and Local labor and wage laws. Important collection, review and processing of employee information, working hours, wages, deductions, processing any reimbursements, bonuses or any other forms of payroll compensation or adjustments. This position serves our employees in a very important fundamental operation, all information is also shared with our financial accountants for recording purposes to assess business operational costs and profitability reports.ESSENTIAL JOB FUNCTIONS:

• Responsible for the preparation and processing of payroll; review and ensure accuracy of approved timesheets; verify that all timesheets are approved by the appropriate level of authority; track and deduct all garnishments and other special payroll deductions
• Monitor the processing of new hires, employee status changes, terminations, and other employee processes for appropriate management approvals
• Monitor overtime and report fluctuations periodically to management.
• Ensures payroll is executed accurately and timely by partnering with human resources and management
• Verifies the collection of worker payroll information during the onboarding process, and coordinates with the HR team as needed
• Confidentially reviews payroll processing by reviewing HR/Payroll information that was entered into the system (garnishments, benefit adjustments, deductions, verifies new-hire information is entered correctly, etc.)
• Monitors returned ACH deposits, and reissue any returned funds
• Oversee/prepare a variety of payroll related documents (e.g., weekly, monthly, quarterly, and year-end reports, W-2s, IRS, W-3s, Affordable Care Act etc.) to meet compliance and audit requirements
• Investigates any payroll discrepancies
• Processes any manual or off cycle payments, employee reimbursements, pay card payments, termination pay as needed
• Complete gross up requests
• Assess the ongoing relationship with 3rd party payroll service vendor to ensure optimal payroll processes
• Provides customer service to internal teams and payroll vendor as needed
• Consult with appropriate party on discrepancies, problems, and issues involved in the payroll process
• Forecasts payroll payments to Financial Manager and other members of management, and liaise with the accounting team on all payroll related reconciliations
• Partner with HR to align benefits & time off enhancements, ensuring accurate consideration as and when necessary
• Demonstrates extensive knowledge and understanding of the payroll function, including all applicable federal, state and local regulations
• Experience working with high volume staffing workforce in a high speed environment
• Personally exhibits a strong commitment to dependability and reliability; ability to gain the confidence and respect of the customer base and holds a high degree of integrity, understanding the importance of sensitive and/or confidential information
• Demonstrates aptitude to work independently using analytical thinking; possesses a strong understanding of business processes to deliver requested output timely and accurately
• Manages multiple assignments simultaneously; remains organized, detail oriented and flexible in a fast-paced, challenging work environment
• Prepare manual checks when absolutely necessary
• Process all garnishments, child support and tax levy orders
• Comply with all federal, state and local regulatory requirements for the payment of compensation and related taxes; Ensures to appropriate deductions from employee wages for FICA, Social Security, Medicare and others.
• Work closely with Human Resources to maintain compliance with company policies
• Run queries utilizing payroll software, research and answer all payroll related questions
• Tracks time accordingly to ensure no employee is overpaid due to lack of benefits
• Works closely with HR and management regarding employee's payroll changes and calculations related to worker's compensation, FMLA, accrued time off balances and Military Leave
• Provides accrual time off reports to HR and managementPOSITION REQUIREMENTS: Responsibilities of all Envases Employees:
  • Commit to ensuring the health/wellness of our employees and product
  • Ensure the jobs/operations are completely safely to protect employees and to ensure the sustainability of company equipment/machinery
  • Ensure the security of the workforce and sustain any client confidentiality requests
  • Deliver timely and efficiently without hindering quality of services and work to ensure the team's success in meeting our client delivery schedules
  • Team centered to perform your job successfully while identifying ways to help others be successful too; willingness to learn; works at a fast pace, actively pursues tasks or direction; willing to work extended hours and adapt to changing work schedules as well as assignments; determines what work needs to be done without instruction; takes action to complete additional work that is beneficial to the team without being instructed DISCLAIMER: The above job functions are meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.EDUCATION & EXPERIENCE:
    • Minimum Associate Degree in Human Resources required; Bachelor's Degree in Human Resources or Accounting or related discipline is strongly preferred
    • Two to three years related experience and/or training; or equivalent combination of education and experience
    • Two to three years of previous payroll processing experience preferably using Paychex or other major software systems
    • Knowledge of basic bookkeeping, accounting principles, maintenance of fiscal and accounting records
    • Exceptional knowledge of federal, state and local laws and protocols specifically in payroll and timekeeping
    • Prefer certifications in CPP or FPC GENERAL SKILLS/EXPERIENCE:
      • Broad knowledge of the principles, practices, terminology and techniques of payroll and timekeeping
      • Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically
      • Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position
      • Must understand and be able to calculate variety of bonus/incentive pay
      • Stable work history, displayed regular job attendance (minimal absents)
      • Must be eager to learn, be detail oriented, possess good math aptitude, and be able to work in a teaming environment
      • Must be flexible and have the ability to adjust to sudden changes in work priorities.
      • Attention to detail and extreme care in performing tasks accurately and carefully are also essential
      • Strong communication and data entry skills
      • Ability to work with minimal supervision and prioritize responsibilities
      • Ability to work on multiple projects at once with tight deadlines
      • Ability to interface effectively with employees at all levels of the organization
      • High-level of comfort in working with numbers and spreadsheets; ability to create statistical reports
      • Excellent analytical and problem-solving skills
      • Must be a self-starter and have the desire and ability to take ownership and responsibility with little direction
      • Knowledge of Federal and State Taxation & Payroll/Wage laws
      • Possess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA
      • Ability to be pragmatic in decision making; requires high integrity
      • Maintains a high level of confidentiality at all times
      • Ability to take direction, coaching and act positively to improve performance
      • Prefer Bilingual verbal and written communication skills in English & Spanish
      • Preference will be given to qualified local candidates SOFTWARE/COMPUTER SKILLS & EXPERIENCE:
        • General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook, Google Workspace, and web-site software
        • Proficient keyboarding and typing skills PM21EOE STATEMENT: Envases Commerce LLC. is an equal opportunity employer and prohibits employment discrimination practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.PI176871872

Keywords: Envases, Waco , Payroll Specialist, Other , Waco, Texas