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St. Philip Mission Business Manager

Company: Diocese of Austin Catholic Schools
Location: Waco
Posted on: August 5, 2022

Job Description:

Job DescriptionMinisterial Character Positions employed at St. Louis for the benefit of St. Philip help to extend the ministry of the parish in particular ways as outlined in the job description. Employees help the Pastor with the purpose and promise of the parish to help people hear the call of Christ to "come and be set apart" by welcoming sinners and fostering saints through relationship, excellence, unity, and joy. As an essential element of the parish's hospitality and administrative goals, the employee in this position is closely connected to and assists the Pastor in the performance of his/her ministry and thereby engages in ministry for the Church. It is our desire that we make disciples of all nations and this aided profoundly through good stewardship of what God has given us through effective organization and administration.Job SummaryThe St. Philip mission business manager fulfills the mission of the church by providing organizational support for the parish mission's priests and associated ministers within the framework of the parish's philosophy, organization, and policies. The mission business manager serves as the primary point of contact between the mission and the parish director of operations and business, serving to support the administrative needs of the mission office and assigned office duties. The mission business manager has decision-making responsibilities within essential job functions, in keeping with parish policies. The position is hired by the pastor with the assistance of the director of business and operations. The position reports to the director of business and operations.Essential Duties

  • Supports and upholds the philosophy of Catholic education and the mission of the Parish
  • Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
  • Supports and adheres to the Code of Conduct and policies and procedures of the parish, and Diocese
  • Maintains confidentiality regarding Parish matters
  • Communicates with EIM site administrator to ensure all necessary volunteers and personnel are EIM compliant.
  • Welcomes visitors to the office and phone calls in accordance with the parish core value of joy and excellence, exhibiting superb hospitality
  • Collaborates closely with St. Philip ministry teams and volunteers to ensure healthy fulfillment of the parish purpose and promise.
  • Maintains and administers the Parish Database System
  • Receives and sorts incoming mail and deliveries, and manages outgoing mail, coordinating with St. Louis Director of Business and Operations
  • Provides event and program support some weekends and evenings throughout the year.
  • Assists with the organization of the Bishop's Annual Appeal
  • Coordinates with the Director of Business and Operations parish accounting team, acting as the mission liaison to ensure payment of invoices, the record of deposits, and reconciliation of accounts in accordance with generally accepted accounting principals.
  • Assists parish accounting team in banking and other financial transaction activities as required
  • Assist the Director of Business and Operations in communicating and overseeing mission vendors, contracts, permits and licenses.
  • Monitors and orders supplies (office, janitorial, sacramental, etc.)
  • Maintains collection envelope list
  • Manages facility rentals
  • Assists in overseeing the collection of money each week
  • Assist Director of Business and Operations in the preparation of year-end financial statements and mailings to parishioners for tax purposes
  • Files, organizes and maintains a filing system for all important Parish documentation
  • Aids in maintaining the sacramental registry
  • Coordinates with volunteers to produces weekly bulletin and Flocknote emails and posts items to website
  • Meets staff development guidelines as set forth by the Diocese/local administration
  • Demonstrates professionalism in conduct, demeanor, and work habits
  • Maintains a work schedule that maximizes availability to the Parish
  • Serves as a professional representative of the pastor and parish
  • Communicates effectively with those in the mission community
  • Collaborates with peers to enhance the work environment and support organizational planning

    Knowledge, Skills, and Abilities
    • Knowledge of the basic teachings of the Catholic Church
    • Knowledge of Microsoft Office applications
    • Knowledge of use of office equipment
    • Able to communicate effectively in both written and verbal form
    • Able to work well with others in the school community
    • Skill in handling multiple tasks simultaneously
    • Skill in organizing and relating information in an understandable format
    • Skill in job appropriate technology
    • Skill in critical thinking and planningMinimum QualificationsEducation:
      • High school diploma or equivalentExperience:
        • Experience as a secretary or administrative assistantCertifications and Training:
          • Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.
          • Texas Driver License Mental / Physical Tasks: (Place "E" next to Essential Tasks)TalkingUsing office equipment, stapler, telephone, etc.ListeningUsing personal computerStandingSittingWalkingBendingGrasping/holdingPushing/pullingLifting/carryingReading & comprehendingMoving heavy equipmentSeeingDrivingOther:

            Working Conditions
            • Required to work some nights and weekends
            • Required to manage high to moderate levels of stress
            • Required to work in standard office and school conditions Employee Certification All employees must adhere to the parish handbook and its Codes of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.Texas is an "at-will" employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a pre-determined time or guarantee of employment.By my signature below, I verify that a copy of this document has been provided to me and I have had an opportunity to review it and discuss its contents. I understand this document does not create or imply any employment contract or agreement, and is meant only to be a guide to me in my regular duties. I understand that tasks or assignments may be added or removed from the job description by my supervisor at any time, without notice.

              Employee Signature_________________________________________ Date _____________Supervisor Signature_________________________________________ Date _____________

Keywords: Diocese of Austin Catholic Schools, Waco , St. Philip Mission Business Manager, Executive , Waco, Texas

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