Executive Assistant

Company: Delta Dallas
Location: Addison
Posted on: July 7, 2025

Job Description:

Delta Dallas is partnering with an organization in its search for an experienced Executive Assistant. This individual will work closely with the CEO, providing high-level support while overseeing office administration, board relations, and the daily operations of a fast-paced, rapidly growing startup. The role demands excellent interpersonal skills, discretion, a professional demeanor, and the ability to communicate effectively with stakeholders at all levels of the organization. This position is ideal for someone who thrives in high-pressure environments, can manage multiple priorities, and ensures seamless operations and clear communication throughout the organization. Key Responsibilities: Provide complex calendar management for the executive team, including scheduling and prioritizing meetings, appointments, and travel arrangements. Coordinate and organize internal and external meetings, including logistics, materials preparation, and follow-up actions Plan and execute company events, meetings, and conferences, ensuring all details are managed efficiently and within budget. Manage executive email inboxes, ensuring timely responses, flagging important matters, and assisting with email organization. Prepare and manage board meetings, including compiling agendas, taking meeting minutes, and maintaining accurate records of proceedings. Coordinate domestic and international travel, including flight, hotel, and transportation bookings, as well as preparing detailed itineraries. Track and report expenses for the executive team, ensuring accurate and timely submissions. Oversee office facilities, vendor relationships, and manage requests for office supplies and equipment. Assist with ad-hoc and special projects as identified by the executive team, providing support in research, logistics, and execution. Requirements: Strong organizational and problem-solving skills, with the ability to manage competing priorities and deadlines. Excellent written and oral communication skills, with the ability to interact professionally with all levels of the organization. Self-starter with a proactive and intuitive approach to work, able to identify needs and take initiative without extensive direction. Attention to detail and a high level of accuracy in all tasks, particularly when dealing with sensitive information. Innovative and creative mindset, always looking for ways to improve processes and efficiencies. Exceptional time management skills, capable of managing multiple tasks and deadlines simultaneously. Strong team player with a positive and collaborative attitude, contributing to the overall success of the team. Demonstrated ability to handle confidential information with discretion and integrity. High standards of work ethic and accountability, ensuring quality output at all times.

Keywords: Delta Dallas, Waco , Executive Assistant, Administration, Clerical , Addison, Texas