Accounting Technician

Company: University of Texas at Austin
Location: Austin
Posted on: May 16, 2025

Job Description:

Job Posting Title:Accounting Technician----Hiring Department:University Housing and Dining----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesBENEFITS: UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation, sick time, and holidays
• Career growth & professional development
  Please visit our Human Resources (HR) website at to learn more about the total benefits offered when you join our team!PurposeTo provide support for University Housing and Dining (UHD) by reviewing, auditing, entering, researching, and submitting invoices for payment in the FoodPro System for the UHD Accounts Payable team to pay. Responsible for compliance with UT's policies and procedures, customer service, and record retention requirements.Responsibilities
  • Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process up to 500 invoices efficiently and accurately weekly, while meeting internal weekly invoice submission deadlines. Scan copies of the entered invoices into internal server folder connected to UHD Accounting and rename the files based on vendor and location. Send out invoices in DocuSign to UHD managers for signature on invoices. Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team.
  • Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate and submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.
  • Receive invoices from all UHD dining units via email, scanner, and in-person delivery. Provide customer service in person, by phone, through email, or Microsoft teams' chat to assist and respond to questions from UHD staff and vendors. Attend required dining, vendor, and UHD meetings. Work to identify and establish process efficiencies and create standard operating procedures.Collaborate with other team members across UHD. Other duties as assigned.Required Qualifications
    • High School Diploma or GED with some college in Accounting or Bookkeeping.
    • At least 4 years governmental or commercial accounting at a level comparable to that of an Accounting Clerk III.
    • Fully skilled in the operation of a ten-key adding machine and calculator.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
      • Experience in high volume data entry.
      • Experience with FoodPro and/ or similar inventory system.
      • Experience working in an office environment.
      • Bi-lingual in English and Spanish.
      • Strong customer service skills.
      • Demonstrated work experience with completing tasks independently.
      • Demonstrated work experience with time management and meeting priority deadlines.Salary Range$44,500+ depending on qualificationsWorking Conditions
        • May work around standard office conditions.
        • Repetitive use of a keyboard at a workstation.Work Shift
          • Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs. This is an on campus position.Required Materials
            • Resume/CV
            • 3 work references with their contact information; at least one reference should be from a supervisor
            • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
              • [PDF]
              • [PDF]
              • [PDF]
              • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.Required
                Preferred

                Job Industries

                • Other

Keywords: University of Texas at Austin, Waco , Accounting Technician, Accounting, Auditing , Austin, Texas