Payroll Specialist
Company: Envases
Location: Waco
Posted on: May 15, 2022
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Job Description:
ABOUT THE ORGANIZATION: The Envases Group is a worldwide
supplier of quality packaging solutions. The Envases Group is
divided into three packaging divisions - PET Packaging, Aluminum
Beverage Packaging and Food & Industrial Packaging - each with
special competences within their field to serve customers the best
way possible. Our core value is to supply high quality packaging
solutions, always striving for growing our business in order to be
the market leader in the markets we operate in. Envases Group is
expanding global presence by the plan to open its first aluminum
beverage can production and distribution center in Waco, Texas. The
Waco operation will focus on aluminum beverage containers commonly
used for soft drinks, beers, energy drinks, teas and non-carbonated
beverages. Thank you for having interest in our employment
opportunities.REQ NUMBER: ACC-22-00003CATEGORY:
Accounting/FinanceEXEMPT/NON-EXEMPT: Non-ExemptFULL-TIME/PART-TIME:
Full-TimeNUMBER OF OPENINGS: 1SHIFT: DaysPOSITION: Payroll
Specialist DescriptionPOSITION SUMMARY: We are looking for an
experienced Payroll Specialist whose primary responsibility is
preparing and processing payroll for our plant employees. This
position serves to appropriately maintain and calculate wages based
on our Company policies and procedures while ensuring compliance to
Federal, State and Local labor and wage laws. Important collection,
review and processing of employee information, working hours,
wages, deductions, processing any reimbursements, bonuses or any
other forms of payroll compensation or adjustments. This position
serves our employees in a very important fundamental operation, all
information is also shared with our financial accountants for
recording purposes to assess business operational costs and
profitability reports.ESSENTIAL JOB FUNCTIONS: Responsible for the
preparation and processing of payroll; review and ensure accuracy
of approved timesheets; verify that all timesheets are approved by
the appropriate level of authority; track and deduct all
garnishments and other special payroll deductions Monitor the
processing of new hires, employee status changes, terminations, and
other employee processes for appropriate management approvals
Monitor overtime and report fluctuations periodically to
management. Ensures payroll is executed accurately and timely by
partnering with human resources and management Verifies the
collection of worker payroll information during the onboarding
process, and coordinates with the HR team as needed Confidentially
reviews payroll processing by reviewing HR/Payroll information that
was entered into the system (garnishments, benefit adjustments,
deductions, verifies new-hire information is entered correctly,
etc.) Monitors returned ACH deposits, and reissue any returned
funds Oversee/prepare a variety of payroll related documents (e.g.,
weekly, monthly, quarterly, and year-end reports, W-2s, IRS, W-3s,
Affordable Care Act etc.) to meet compliance and audit requirements
Investigates any payroll discrepancies Processes any manual or off
cycle payments, employee reimbursements, pay card payments,
termination pay as needed Complete gross up requests Assess the
ongoing relationship with 3rd party payroll service vendor to
ensure optimal payroll processes Provides customer service to
internal teams and payroll vendor as needed Consult with
appropriate party on discrepancies, problems, and issues involved
in the payroll process Forecasts payroll payments to Financial
Manager and other members of management, and liaise with the
accounting team on all payroll related reconciliations Partner with
HR to align benefits & time off enhancements, ensuring accurate
consideration as and when necessary Demonstrates extensive
knowledge and understanding of the payroll function, including all
applicable federal, state and local regulations Experience working
with high volume staffing workforce in a high speed environment
Personally exhibits a strong commitment to dependability and
reliability; ability to gain the confidence and respect of the
customer base and holds a high degree of integrity, understanding
the importance of sensitive and/or confidential information
Demonstrates aptitude to work independently using analytical
thinking; possesses a strong understanding of business processes to
deliver requested output timely and accurately Manages multiple
assignments simultaneously; remains organized, detail oriented and
flexible in a fast-paced, challenging work environment Prepare
manual checks when absolutely necessary Process all garnishments,
child support and tax levy orders Comply with all federal, state
and local regulatory requirements for the payment of compensation
and related taxes; Ensures to appropriate deductions from employee
wages for FICA, Social Security, Medicare and others. Work closely
with Human Resources to maintain compliance with company policies
Run queries utilizing payroll software, research and answer all
payroll related questions Tracks time accordingly to ensure no
employee is overpaid due to lack of benefits Works closely with HR
and management regarding employee's payroll changes and
calculations related to worker's compensation, FMLA, accrued time
off balances and Military Leave Provides accrual time off reports
to HR and managementPOSITION REQUIREMENTS: Responsibilities of all
Envases Employees: Commit to ensuring the health/wellness of our
employees and product Ensure the jobs/operations are completely
safely to protect employees and to ensure the sustainability of
company equipment/machinery Ensure the security of the workforce
and sustain any client confidentiality requests Deliver timely and
efficiently without hindering quality of services and work to
ensure the team's success in meeting our client delivery schedules
Team centered to perform your job successfully while identifying
ways to help others be successful too; willingness to learn; works
at a fast pace, actively pursues tasks or direction; willing to
work extended hours and adapt to changing work schedules as well as
assignments; determines what work needs to be done without
instruction; takes action to complete additional work that is
beneficial to the team without being instructed DISCLAIMER: The
above job functions are meant to describe the general nature and
level of work being performed; it is not intended to be construed
as an exhaustive list of all responsibilities, duties and skills
required for the position.EDUCATION & EXPERIENCE: Minimum Associate
Degree in Human Resources required; Bachelor's Degree in Human
Resources or Accounting or related discipline is strongly preferred
Two to three years related experience and/or training; or
equivalent combination of education and experience Two to three
years of previous payroll processing experience preferably using
Paychex or other major software systems Knowledge of basic
bookkeeping, accounting principles, maintenance of fiscal and
accounting records Exceptional knowledge of federal, state and
local laws and protocols specifically in payroll and timekeeping
Prefer certifications in CPP or FPC GENERAL SKILLS/EXPERIENCE:
Broad knowledge of the principles, practices, terminology and
techniques of payroll and timekeeping Strong organizational skills
and proven ability to maintain accurate, detailed records that will
be audited periodically Discretion and trustworthiness, and the
ability to keep all Company information and materials strictly
confidential (both internally and externally) are essential
elements of this position Must understand and be able to calculate
variety of bonus/incentive pay Stable work history, displayed
regular job attendance (minimal absents) Must be eager to learn, be
detail oriented, possess good math aptitude, and be able to work in
a teaming environment Must be flexible and have the ability to
adjust to sudden changes in work priorities. Attention to detail
and extreme care in performing tasks accurately and carefully are
also essential Strong communication and data entry skills Ability
to work with minimal supervision and prioritize responsibilities
Ability to work on multiple projects at once with tight deadlines
Ability to interface effectively with employees at all levels of
the organization High-level of comfort in working with numbers and
spreadsheets; ability to create statistical reports Excellent
analytical and problem-solving skills Must be a self-starter and
have the desire and ability to take ownership and responsibility
with little direction Knowledge of Federal and State Taxation &
Payroll/Wage laws Possess a thorough understanding of the
importance of confidentiality and non-disclosure according to the
general standards set forth by HIPAA Ability to be pragmatic in
decision making; requires high integrity Maintains a high level of
confidentiality at all times Ability to take direction, coaching
and act positively to improve performance Prefer Bilingual verbal
and written communication skills in English & Spanish Preference
will be given to qualified local candidates SOFTWARE/COMPUTER
SKILLS & EXPERIENCE: General knowledge of basic hardware and
software and uses of a variety of different computer operating
systems such as Microsoft Office Word, Excel, Outlook, Google
Workspace, and web-site software Proficient keyboarding and typing
skills PM21EOE STATEMENT: Envases Commerce LLC. is an equal
opportunity employer and prohibits employment discrimination
practices. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national
origin, disability status, protected veteran status or any other
characteristic protected by law.PI176872900
Keywords: Envases, Waco , Payroll Specialist, Accounting, Auditing , Waco, Texas
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